We are currently looking for an
Office Manager (32-40 hours)
About the Role
At AM-Pharma, the Office Manager is a real “multi-tasker” with great organizing, coordinating and supporting skills. You are good at facilitating planning, running an accurate administration and you perform well in a group of highly skilled professionals, even in times of pressure or high workload. You ensure that all supportive tasks in the office are structured efficiently, run smoothly and are well organized and people can rely on your support. The team currently exists of 30 employees and 15 consultants and is expanding very quickly.
Your responsibilities include
- Organizing business trips
- Complex calendar management which requires a proactive and structured approach
- Organization of online and offline meetings and company events
- Contract administration for our legal department
- First point of contact for all facility tasks
- Ensure all office supplies and groceries are always well-stocked
- Answering the phone / welcoming guests / processing post mail
- Administrative support for HR
- Replace Executive Assistant in case of absence
- Taking part in the Company Emergency Response Team (BHV)
Job Requirements include
- Secretarial education / Office Management at MBO+ (post-secondary vocational education) or Bachelor level
- With your great problem-solving skills you like to work for a team of highly skilled professionals of different nationalities
- You have excellent proficiency in Dutch and English, both spoken and in writing
- You can deal with peaks in the planning and a high workload
- You can work independently, and you know how to be service oriented and assertive at the same time
- You can easily switch from simple to complex tasks and vice versa
- You have a well-developed sense of responsibility, are service-oriented and work accurately
- You have working experience with Office 365 for business (Outlook, Sharepoint, Teams, Powerpoint, Word, Excel etc)
AM-Pharma company culture
The company culture of AM-Pharma is built on four important competences: Collaboration, Quality orientation, Accountability and Resilience. At AM-Pharma we work together in a constructive, collaborative and team-oriented way, towards achieving the company objectives without losing sight of our own objectives. We put the common interest of the company above our own individual interest.
We set high standards regarding the quality of our materials, processes, documentation and collaborations, the staff are motivated to deliver excellence whilst also working to continually improve the quality of our work. We are fully accountable for the things that are in our power and control while working on the goals of the organization. We have an obligation to proactively report, explain and justify the things we do. We accept responsibility for our performance and we are transparent about the results of our work. Finally, we understand how to cope effectively with setbacks and obstacles and overcome hurdles on our way to reach our common goal. We stay committed to agreed objectives and company culture despite resistance while having the strength to adjust our plans when necessary. We are tolerant to stress and we deal effectively with criticism and resistance, building on our own strength.
Remuneration
Salary at market level
Company pension scheme (premium is 100% paid by employer)
Mobile phone
1st class public transportation or travel allowance of Euro 0,19 per km
Start date
As soon as possible, but no later than 1 August 2022
Location
AM-Pharma is located in the brand new World Trade Center Utrecht Central, next to Utrecht Central Railway Station in the lively business heart of Utrecht, close to Amsterdam and Schiphol Amsterdam Airport. For this position, you are allowed to work from home 1 day a week.
To apply
Please send your CV and cover letter, stating the title of the position you are applying for,
to hr@am-pharma.com